Mid State of Ohio Kart Club
Board of Directors Meeting
October 19, 2006
Grove City Public Library/Plank’s – Grove City, Ohio
Call to Order – Mike Unger called the meeting to order at 7:10 PM. He indicated that the meeting room was only available until 8:30 PM and that the meeting would be reconvened at Plank’s if necessary.
Attendance – In attendance were:
Bill Bruce – Member (Secretary)
Layman Cobb – Visitor
Greyson Eves – Visitor
Mike Dillon – Member (Treasurer)
MaShaun Jones – Visitor (Webmaster)
Paul Lyda – Member (Vice-President)
Bob McConnell – Visitor (Publicity Chairperson)
Bob Strawser – Member
Mike Unger – Member (President)
Mike Yoerger - Member
There were six regular board members present and no alternates.
Apologies for Absence – Those who had indicated that they were unable to attend the meeting were:
Kevin Brown – Member
Dana Conlin – Member
Heath Tatman – Member
Steve Tatman – Member
Approval of Minutes – The minutes of the September 21, 2006 MSOKC Board of Directors meeting were approved as written.
Membership Up-Date/Treasurers Report – Mike Dillon distributed a summary of club’s financial position following the final race. He reported that the average kart count for the 2006 season was 74.8 per race. This is an increase from 71.2 karts per race in 2005.
Track Improvements – Mike Unger initiated discussion pertaining to track improvements that could be funded by the club. The subject of a set of corner scales that would be available for all to use on race days was discussed. Mike Unger indicated that while this was a good idea, the issue of wear-and-tear and maintenance would need to be addressed. Other suggestions included a new air compressor or a new welding machine. MaShaun Jones indicated that the new digital sign was nearly functional and that a new computer had already been ordered at no cost to the club. Plans have also been made for a wireless network between the registration trailer and the scoring tower. It was agreed that the subject of track improvements using funds that have been set aside from the club should be deferred until early 2007 when the needs for the track are clearer.
Preparations for 2006 MSOKC Banquet – Mike Unger reminded everyone that the banquet will be Friday, November 17, 2006 at Villa Milano, beginning at 7:00 PM. He asked if those responsible for procuring banquet prizes had completed their assignments. Bob Strawser indicated that he had spoken to several who had nearly completed their assignments. Details pertaining to several particular items were discussed and one reassignment was made (ACTION 1). Mike Dillon indicated that those responsible for setting up at Villa Milano could begin doing so at 5:00 PM (ACTION 2). Mike Dillon also indicated that the trophies were going to be less expensive than originally estimated because of a surplus from last year with the trophy supplier. After some discussion, it was agreed that all drivers who participated in at least nine races should receive a championship trophy or a plaque. The subject of recipients for annual ‘special awards’ was discussed next. Recipients were determined for Junior Driver of the Year, Senior Driver of the Year, Junior Rookie of the Year, Senior Rookie of the Year, Most Improved Junior Driver, Most Improved Senior Driver, and the Vega Cup (most total points towards the season championship). MaShaun Jones indicated that he would solicit digital photographs from Greg Wilkinson for inclusion in a PowerPoint presentation that would be shown at the banquet. Mike Unger indicated that Greg Wilkinson had also agreed to provide music at the banquet.
Tire Contract for 2007 – Mike Unger read through the details of the proposed new Vega tire agreement with J&J. He also indicated that Heath Tatman was supposed to obtain a competing offer from Bridgestone. Mike Unger indicated that it would not be appropriate to approve the contract for Vega tires without further effort to obtain a competing offer. Bob McConnell agreed to follow up on this (ACTION 3). Because this issue could not be resolved, Mike Unger indicated that the board should meet briefly to resolve this issue at 6:00 PM at Villa Milano prior to the banquet (ACTION 4).
Fuel Specification for 2007 – Bob McConnell asked if anyone knew if CITGO fuel would be available again next year. If not, he proposed that the club switch the fuel specification for 2007 to VP Fuels, which is available from Northwest Honda and others. It was agreed that this subject should be deferred until early 2007.
Sponsorship Opportunities – Layman Cobb distributed a proposed sponsorship opportunity package for the 2007 season. This included opportunities for general business sponsorship and class and race sponsorship. Mike Unger made a motion to accept the package as proposed. Second – Paul Lyda. Vote – Unanimously approved.
Next Meeting – A special session board meeting will take place Friday, November 17, 2006 at Villa Milano, beginning at 6:00 PM. The purpose of this meeting will be to discuss the tire contract for 2007. There will be no regularly-scheduled board meeting in November 2007.
Actions – The following is a list of action items from the meeting:
Adjournment – The meeting was adjourned at approximately 9:05 PM.
Bill Bruce
Secretary
MSOKC Board of Directors